Clarify document versions
We organise existing files by task, version and responsibility. Superseded versions and outstanding additions are identified in an overview that colleagues can follow.
Documents across locations
Documents that help the next team move forward.
Good project records do more than store information. We organise documents so another team can understand their content, status and next step. This supports collaboration between Hannover, Leipzig and the other people involved in your project.
What matters here
The priority is continuity: information should make sense wherever it is needed next.
An illustrative project brief
Example: handing over to another team
A project moves into its next phase. Existing files are organised by task and supported by a handover note. The receiving team can see which decisions have been made and which questions still need attention.
Our approach
From first contact to handover
Review the records
Together, we look at the available documents and how other teams currently use them to continue their work.
Agree the structure
Naming, versions and responsibilities are organised in a structure that fits the working processes you already have.
Hand over the system
Your team receives the organised documents and concise guidance for adding new files and managing subsequent changes.
Our contribution
Three elements of your project
Consolidate questions
Unresolved points from emails and meetings are collected and assigned to the right contacts. Their responses remain linked to the relevant task.
Prepare handover packs
We assemble the documents needed for the next stage. A short cover note explains their contents, the responsible people and outstanding actions.
Start a conversation
Let’s discuss what your project needs.
Describe your current filing system and the next handover. We can identify which records need bringing together.
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Positive Group Deutschland GmbH
Freiburg im Breisgau · Germany